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Purpose


This Policy shall be implemented in order that the University of Nebraska Medical Center might provide equitable, consistent treatment to its students who are called into military service and to facilitate their ability to continue their education once that military service is completed.

Scope


Students who are regularly enrolled in any class or program offered by the University of Nebraska Medical Center are eligible for the benefits described in this Policy, if they:

  1. belong to a military unit that is called into active duty, including members of the National Guard or Reserve, or
  2. are drafted and not eligible for deferment; such that the date upon which they are required to report to active duty prohibits them, as a practical matter, from completing the term in which they are enrolled, or
  3. are on active duty and called to service for a mission, operation, exercise that is classified or would be compromised or adversely affected by public knowledge.

Policy


It shall be the policy of the University of Nebraska Medical Center to delineate procedures for refund, readmission, or withdrawal when a student is called to active duty of the Armed Forces of the United States. The dean (or designee) of the respective college/school will work with UNMC Student Success on a case-by-case basis to ensure the integrity of the student’s record in support of a subsequent return for completion of the academic program.

Course and Grade Options


An eligible student may elect to cancel registration (withdraw) in any or all classes in which he or she is enrolled at the time the call for duty is received. In such case, the student shall receive a full refund for all tuition and student fees paid on behalf of that student. Alternatively, the student may request his or her instructors to award a grade or an incomplete for any or all classes. If an incomplete is given, the instructor shall file the grade in the student’s educational record and provide to the student instructions regarding activities required to complete the course. The student has the option for readmission to classes for service that does not exceed five (5) years unless exceptions under 28 U.S.C. § 1091c apply.

If a grade and credit are awarded, then the instructor shall award a grade reflective of the student’s performance, taking into consideration the quantity and nature of the curriculum through the time of the student’s departure.

Finally, the student shall have the option of withdrawing from selected courses, receiving a pro-rated refund of tuition and fees for those courses, while also opting to receive a grade or incomplete in other courses in which the student is enrolled.

Procedure


  1. The student shall immediately contact their respective dean (or designee) and the UNMC Office of Financial Aid when they are called into service to advise of the pending absence due to call to military service.
  2. Full refund of tuition, fees and other university obligations will be made as appropriate when no credit is earned for that semester. All of UPFF Fund A will be refunded. Any unused portion (pro-rated for semester) of UPFF Fund B will be refunded.
  3. Refunds returned to financial aid recipients for that semester/term will follow the “Refund and Repayment Policies Regarding Loans and Scholarships Disbursed to Students who Withdraw” Policy. Final refund/repayment details will be handled on a case-by-case basis by the Office of Financial Aid.
  4. UNMC students who are called to active duty and who have paid for student inpatient insurance will receive a refund for the unused portion (pro-rated) of premiums paid for that semester/term. Insurance policy regulations do not permit continued coverage when serving in the armed services.
  5. UNMC students will be advised of their option to request to be administratively withdrawn.
  6. UNMC will make reasonable efforts to readmit the student with the same academic status and standing unless it is determined the student is not prepared to return to the program.  
  7. Dependents of students called to active duty and who were covered by student health through payment of Fund B fees for dependents will have the option of receiving a refund of the unused portion of Fund B or continuing the student health coverage for the remainder of that semester/term.
  8. In the event the student is not able to provide prior notice of service, due to military necessity of confidentiality, this policy will apply where student provides an attestation that their service prevented them from compliance with the notice requirements.

Since the student called to active duty cannot continue coverage of inpatient insurance upon entering active duty, dependents included in such coverage will also not be eligible to continue such coverage. Refunds of unused dependent(s) inpatient premiums will be made for that semester/term.

Policy Process Applied: Interim
Responsible Officer: UNMC Registrar
Date Approved by Responsible Officer: 1/17/2022
Date Approved by Education Council Policy Committee: 1/17/2022
Date Approved by Education Council: 2/17/2022
Date Approved by Senior Vice Chancellor for Academic Affairs: 2/24/2022
Policy Expiration Date: 2/24/2023
Review Cycle: One-Year Interim
References: University of Nebraska, Office of the President, Executive Memorandum No. 23, October 17, 2001 28 U.S.C. § 1091c